Identification and Representation Documents

Upon submitting documents, investor should present identification and representation documents in person at 7 Skanstes Street, Building 1, Riga, as agreed with ABLV Asset Management, IPAS.

Investor should present original or notarised copies of the necessary documents. Documents should be in Latvian, Russian or English, or supplemented with a notarised translation in any of these languages.

By filing "Individual Investor Questionnaire” or “Legal Entity Investor Questionnaire”, investor confirms that it has acquainted itself with the Prospectus and Regulations of the respective investment fund.

Upon extending the representative’s authorization to represent the investor, one should submit the representation documents proving the person’s authorisation to act on behalf of the investor and the documents confirming investor’s status (for legal entities). The identification and representation documents to be submitted are subject to the requirements listed below.

In case of replacement of investor’s representative, the new representative should be identified in person at 7 Skanstes Street, Building 1, Riga as agreed with ABLV Asset Management, IPAS.

This Section provides information and explanations for all types of investors; therefore, please take into account information that applies to you.

Investor may be requested to provide additional information and documents set forth in the legislation effective at the time or documents of respective investment fund, or required according to decisions made by Asset Management, IPAS, or other circumstances.

1. Investor - natural entity

Investor Documents required     Explanation
Resident Personal identity document

Personal identity documents are:
1) personal identification card or electronic identification card (eID);
2) passport.

Non-resident

Personal identity document valid for travel to Latvia

Authorised representative   
  1. Document attesting to person’s right to act on behalf of a investor
  
If investor is a minor, its representative has to submit a document attesting that he/she is one minor’s parents or legal representative.

If investor is represented by an authorised representative acting in accordance with power of attorney, the power of attorney should be valid and in a form of notarial deed. Investor has to ensure ABLV Asset Management, IPAS with a valid power of attorney.

If the right of representation arises from a court ruling, the court ruling should be presented.

  1. Personal identity document

If the representative is a non-resident, a personal identity document submitted should be valid for travel to Latvia.

2. Investor - legal entity or legal arrangement1

Documents required Explanation
  1. Documents confirming the name, legal form and legal registration of investor
If information on legal registration is available in another document submitted by investor, e.g., notice from a commercial register, a separate registration certificate is not required.
  1. Articles of association and memorandum of association
If investor’s jurisdiction or legal form does not require having articles of association, it is sufficient to submit just a memorandum of association.
  1. Documents confirming investor’s status
For example, notice from a commercial register, certificate of good standing, or certificate of incumbency issued by registration agent. The documents should be issued less than one year ago.
  1. Documents attesting representative’s authorisation to act on behalf of the investor
   
  • Legitimate representatives:

    If the investor is being represented by the board or any other governing body, documents evidencing the list of such representatives should be presented, e.g., a document on appointment of the board and notice from the commercial register or certificate of incumbency issued by registration agent. The documents should be issued less than one year ago.

    If investor’s legitimate representative is another legal entity (e.g., in case of a limited partnership), documents attesting to registration of such a legal entity and authorisation of entity’s representatives should be submitted. Requirements for the form, contents and date of such documents are the same as for investor’s and its representative’s identity documents.

  • Representatives in accordance with power of attorney:

    If a proxy represents investor, it has to submit the same documents as in case of having a leqitimate representative. Additional documents should be provided evidencing that legitimate representatives have granted the relevant authorisation to proxy. Power of attorney is regarded as such a document. Powers of attorney may be issued by persons that are not investor’s legitimate representatives, but only if the right of substitution is provided by the power of attorney. Powers of attorney have to be valid and made in a form of a notarial deed. Investor has to ensure ABLV Asset Management, IPAS with a valid power of attorney. ABLV Asset Management, IPAS suggests to timely submit document on extension of power of attorney. Please note that the scope and duration of proxy’s authorisation may not exceed the scope and duration of authorisation granted to principal.
    If investor’s representative has been authorised by another proxy of creditor, and such proxy is not investor’s legitimate representative, documents attesting to authorisation of such proxy have to be submitted. If investor’s representative has been authorised by proxy of investor, and such proxy is a legal entity, documents attesting to authorisation granted to a respective person to represent that legal entity have to be submitted.
    E.g., if a representative signs the power of attorney on behalf of legal entity that is Investor’s director or general partner, all documents proving the right of such a representative to represent the said legal entity have to be submitted to ABLV Asset Management, IPAS alongside the documents confirming the status of such legal entity.
    Requirements for the form, contents and date of such documents are the same as for investor’s and its representative’s identity documents.
  • Authorisation pursuant to a court ruling:

    If the authorisation follows from a court ruling, the court ruling should be presented.
  1. Personal identity document of investor’s representative

Personal identity documents are:
1) personal identity card or electronic identification card (eID);
2) passport.

Additional documents to be submitted by legal arrangements
 
  1. Documents confirming the status and name of legal arrangement, as well as purpose of its establishing
Other documents may also be required depending on the structure of legal arrangement.
  1. Documents showing the structure and management scheme, including the ultimate beneficial owner or a person in whose interests the legal arrangement has been established or operates
 

3. Additional requirements

For identity documents

  • The document certifying the authorization of the representative to act on behalf of the investor should contain name, surname and at least one of the below mentioned parameters:
    - personal identity number (for Latvian residents);
    - his/her date of birth;
    - valid personal identification document number of the authorized representative.
  • Documents issued by or document copies certified by a registration agent should be supplemented with a notarized document that evidences the signatory’s right to sign documents or certify copies on behalf of the registration agent.

For certification of identity documents

  • If a foreign legislation does not envisage any form of notarial deed, the notary public should certify on the power of attorney that a person signing the power of attorney has legal capacity, has signed the power of attorney in the presence of the notary public and was entitled to act on behalf of natural person or the legal entity or its right of representation arises from other documents submitted (e.g., statement from the commercial register showing that the power of attorney is signed by the board of the legal entity, if authorized person acts on behalf of legal entity).
  • The Company accepts documents issued by registration agents included in the registers of the following jurisdictions: British Virgin Islands, Belize, Seychelles, Anguilla, Bahamas, Cayman Islands, Dominica, Marshall Islands, Saint Kitts and Nevis, Saint Vincent and the Grenadines, Saint Lucia.
  • The confirmation of the right of representation of the representative of the incorporation agent made by the notary public should enable ascertaining that the notary public has himself/herself verified and confirmed that natural entity, which has appeared before the notary public, is indeed the person, which has signed documents submitted to the Company, and that this natural entity has the right to represent the agent (is not acting as e.g. an authorised representative or a person with signatory rights).
  • If an individual – the claim transferee – is represented by another individual, then one should submit the notarized copy of personal identity document of this individual (the claim transferee) or a copy certified by an official equal to notary’s functions or person belonging to the judicial system. In preparing the documents requirements for legalization of documents should be followed; the notarization should be provided regarding the personal identity documents of the claim transferee indicated in the authorization documents submitted to the Company.

Requirements for public documents2

Requirements for submitted public documents — certification with Apostille and legalisation:

  • Public documents issued in the Republic of Latvia, member states of the European Union and the European Economic Area, the Swiss Confederation, the Russian Federation, the Republic of Belarus, Ukraine, the Kyrgyz Republic, the Republic of Moldova, the Republic of Uzbekistan do not require legalisation or certification with Apostille;
  • If a public document is issued in a country that is a contracting state of the Hague Convention of 5 October 1961 On Abolishing the Requirement of Legalization for Foreign Public Documents, and it is not listed above, the authenticity of the document should be certified with Apostille. Documents legalised for use in another contracting state of the Hague Convention of 5 October 1961 may be submitted.
  • If a public document is issued in the country that is not mentioned above, the document should first be legalised by a competent authority of the given country, and then by the Consular Department of the Ministry of Foreign Affairs of the Republic of Latvia or by a diplomatic or consular mission of the Republic of Latvia in the given country.
Other
  • If a name and/or surname or other identification data (e.g. personal identity number) of investor or its representative has changed, documents attesting to the change of these data should be presented.
  • If power of attorney, law or court ruling envisages joint right of representation to several persons, investor can be represented only by all representatives collectively.
  • If power of attorney is issued more than two years ago, it should be supplemented with statement of non-revocation.
  • If in relationships with the Company a investor is represented by an official of a legal entity, the investor should at least once in 2 years submit a document certifying the active status of the legal entity and a statement from the register of enterprises or Certificate of Incumbency issued by the registration agent and indicating an official who is representative of the investor in relationships with the Company. The above mentioned documents are valid for submitting to the Company if they are issued less than 12 month before. The rights of the official to represent the investor in the relationships with the Company are being extended for 2 years since the day the document certifying the active status of the legal entity was issued.

1Paragraph 8 of Section 1 of the Law on the Prevention of Money Laundering and Terrorism and Proliferation Financing of the Republic of Latvia defines the legal arrangement as an association of persons which has a permanent legal capacity and capacity to act, as well as an arrangement which is not a legal person, but has a permanent legal capacity and capacity to act and the structure of which may involve a founder, proxy, supervisor (manager) or statuses similar thereto, and a beneficiary – if the natural person gaining the benefit is not yet identified – a person in whose interests the legal arrangement has been established or operates, any other natural person who is actually exercising control over the legal arrangement, by means of ownership or otherwise.


2Public documents are:
- documents emanating from an authority or an official connected with the courts or tribunals of the state, including those emanating from a public prosecutor, a clerk of a court or a process-server;
- administrative documents;
- notarial deeds;
- official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date and official and notarial authentications of signatures.